Please carefully read all the terms and conditions detailed below before booking a getaway with Urban Jetsetter Travel/UJT Beach Babes (hereinafter, “Company”). For and in consideration for being permitted to participate in the getaway you have selected with Company (the “Getaway”), you agree to accept and be bound by the terms and conditions set forth herein.
In order to book your place on a getaway, you are required to read this document. Submission of the booking form and deposit confirms you agree to our terms & conditions. Please note this Terms & Conditions document is valid for all UJT Getaways organized in whole by Urban Jetsetter Travel and not in conjunction with any other party or tour operator. If the getaway is run in partnership with a tour company/operator the Terms & Conditions of that company will be provided to you. The terms therefore may vary for each getaway that is operated with another party.
RESERVATIONS: Please visit www.urbanjetsettertravel.com, call Urban Jetsetter Travel at (267) 433-8272, or contact us via email at firstname.lastname@example.org. To reserve a spot for a Getaway, you must complete the Traveler Booking Form on the website at https://www.urbanjetsettertravel.com/ and review these Terms & Conditions. Once your booking is submitted, the Company will email you with the next steps for your booking. If you are accepted to the Getaway, a non-refundable deposit will be required to reserve your spot. The remaining balance will be due 2 months prior to the start date of the getaway (please check the specific getaway for any differences in the payment schedule. Please note trips in collaboration with a partner company may have different deposit amounts and payment schedules. This will be noted on the FAQ’s of the trip page. An invoice will be provided with payment options by Urban Jetsetter Travel or the partner company.
IDENTIFICATION: Guests are required to make reservations in the full name that is listed on his/her government document they will use for travel. If you need to make any changes to a name after travel documents have been issued, clients will be responsible for all name change fees, if applicable.
PASSPORTS AND VISAS: Passengers are responsible for ensuring that they have the proper travel documents and MUST CHECK with the respective consulate(s) or visa agency to determine whether any visas or passports are required. Passports are required to be valid for at least 6 months after the date of travel. Some countries require a full blank “VISA” page in the passport for stamping purposes. Any information provided on the travel description pertains to US citizens only. Non-US citizens should check with the respective consulate of the country(s) to be visited for current entry requirements. We strongly suggest all cruise passengers have a valid passport in their possession while cruising.
TRAVEL PROTECTION: Missing a vacation is bad enough. Losing the money you paid for your vacation is even worse. Therefore, we highly recommend Travel Protection that helps provide coverage for Trip Cancellation, Interruption, Baggage Loss or Delay, Medical Expenses, and more. You are required to select and purchase travel insurance yourself for domestic and international tours. For Caribbean, Mexico, and Cruise Tours, we can add travel insurance to your package when making your reservations. You can select your own policy/coverage by clicking Travel Guard .
Enter your information and select your preferred plan. Send confirmation of your purchase to email@example.com.
TRAVEL DOCUMENTS: Provided full payment is received no later than your Final Payment Due date, travel documents and travel instructions will be sent via email and/or mail 30 days or earlier prior to travel. If paper documents are requested when e-documents are available, documents will be delivered via USPS approximately 14-21 days prior, and a fee of $30 will apply. A complete street address is required (no PO boxes).
CHILDREN: All children under 18 must be accompanied by an adult. The minimum age for children on most tours is 6 months. The minimum age for South Africa and Dubai Tours is 12. The minimum age for European Tour programs is 12. The minimum age for cruise tours is 6 months old and the child must sail in a cabin with an adult over the age of 25 years of age. Discounts for children sharing a room as third-person may apply to children under 12 at some resorts on Caribbean and Mexico Tours. Accompanying adults are responsible for the safety of their children including providing any necessary safety equipment (such as infant/child seats) where appropriate. Please note that many countries have adopted practices to prevent international abductions of children. If a person under the age of 18 years will be traveling with an adult other than his/her parents, or with only one parent, a notarized letter written by the parents, or non-traveling parent, granting authorization to travel, including the dates of travel should be carried.
PRICES: All prices listed are per person based upon shared double room occupancy unless otherwise clearly specified. Prices do not include items of a personal nature such as laundry, wines, water, beverages, food (other than at all-inclusive resorts or where clearly specified), passport and visa fees, insurance, and foreign port taxes unless specifically indicated in the package inclusions. Prices are correct at the time of publication; however, as airfares (if included) continually fluctuate and classes of service may have limited capacity, tour package prices and availability will change accordingly. In case of human or computer error, Urban Jetsetter Travel or UJT Beach Babes reserves the right to re-invoice for the correct price or service. A full refund will be made to passengers who choose not to pay an increase, provided Urban Jetsetter Travel receives a written cancellation within five days of the price increase notification.
PAYMENTS AND CANCELLATIONS
DEPOSIT: A deposit is due at the time of reservation. All deposits are non-refundable and non-transferrable. All reservations (except where specified) will require a deposit and will be clearly noted the amount due and monthly payment plan.
PAYMENTS: Our merchant account is with Stripe, which is linked to our invoices. We accept US dollars, bank checks, money orders, major credit cards, or debit cards. All payments made within 30 days of departure must be made by credit or debit card only. There is a $50 fee for all returned checks.
FULL PAYMENT: All reservations can be paid in full at the time of booking as long as the tour still has available space.
LATE PAYMENT: If there is any outstanding balance by the Final Payment Due date listed on your invoice, a late fee will automatically be added to your invoice one day after your final payment date. Late fees vary. Please see each individual tour description for the late fee cost.
LAST MINUTE RESERVATIONS: All reservations must be made no later than 30 days prior to departure. If requested services cannot be confirmed, payment will be refunded. If services are confirmed, final payment is due within 24 hours and all applicable cancellation penalties will apply.
RESERVATION CHANGES: Changes to an existing reservation, whatever the cause, will incur a $50 per person charge plus any additional supplier fees. This includes name changes* and removal of any services such as optional tours and transfers. *Please note that name changes to airline reservations are subject to full cancellation and rebooking. Replacing a traveling passenger with another traveling passenger constitutes a cancellation, subject to cancellation penalties, and is not covered by this Reservation Changes policy. Changes or additions after departure are subject to local rates at the time of amendment and must be paid directly by the passenger to the service provider. There are no refunds for unused services.
PAYMENT SCHEDULE: UJT uses a Payment Schedule ("Layaway Plan") to help facilitate the payments and expenses of group trips. The UJT "Layaway" payment schedule(s) noted for each trip must be strictly followed in order to guarantee the package rates in effect when your deposit is made. The client agrees to be responsible for the layaway amount due at the time of Cancellation.
Failure to follow the established payment schedule may result in changes or increases to your package rate. Payment of deposit confirms your acceptance of this policy. All rates are effective today and subject to change until a deposit is received. Failure to maintain the scheduled amount will cause liability for the unpaid portion of the layaway plan at the time of cancellation or removal for the unpaid balance.
UJT CANCELLATION POLICY: Unfortunately, there are always situations and factors that may arise to cause you to cancel your trip. Urban Jetsetter Travel always recommends that you purchase Travel Insurance (even if it's not through us) to safeguard your trip and secure your investment. Depending on the particular contract, there are usually fees and penalties involved with canceling. UJT will assess
those fees/penalties according to the particular contract/trip that you are on when resolving your cancellation request. Once reservations have been made, cancellations will only be accepted in writing. Email your cancellation request to firstname.lastname@example.org with your invoice number, full name, and date of travel. If you do not receive an acknowledgment within 48 hours, please call 267-433-8272 to ensure your information was received. After a final payment date and there is a request for a refund, there will be a cancellation fee from the vendor because after the final payment date your reservation and accommodation will be confirmed. The client will assume all vendor cancellation fees.
COVID-19 WAIVER OF LIABILITY
In Spring 2020, the World Health Organization (WHO) declared the Novel Coronavirus (COVID-19) a worldwide pandemic. The Center for Disease Control (CDC) issued several preventative measures to combat the virus, such as frequent hand washing, wearing a mask or face covering, and keeping at least 6 feet away from others. If contracted, this virus has the ability to cause the traveler serious and severe illness. For more information on the COVID-19 virus, please visit the CDC webpage at www.cdc.gov.
I understand and agree to the following:
1. COVID-19 is a highly contagious virus that can be spread via person to person contact;
2. After reasonable inquiry, Urban Jetsetter Travel has provided me with the best available information regarding the pandemic-protective policies and practices of the vendors and suppliers in my travel itinerary.
3. Supplier(s) of Urban Jetsetter Travel may have policies in place to help prevent the spread of COVID-19. Urban Jetsetter Travel is not the drafter or holder of those policies and I understand that these policies can change at any time;
4. I understand that the supplier(s) may not apply those policies as diligently as the policies suggest and even if the supplier makes a good faith effort to enforce its good practices, some travelers may simply refuse to cooperate;
5. I understand that each state/country institutes its own pandemic protective policies and regulations. I further understand that I am responsible for knowing, understanding, and abiding by the pandemic protective policies and procedures regarding COVID-19 of all state(s)/ country(ies) listed in my travel itinerary, including any policy updates. I also understand that I may be denied entry into the country for reasons within or outside of my control;
6. I understand that by traveling, I can be subject to voluntary or involuntary quarantine either at home or in the traveled location(s);
7. I am responsible for knowing, understanding, and abiding by the pandemic protective policies and procedures regarding COVID-19 of all vendors used in my travel itinerary, including any policy updates;
8. With full awareness and appreciation of the risks involved, I, for myself, and on behalf of my traveling companions, including, but not limited to, my family, spouse, estate, heirs, executors, administrators, assigns, and personal representatives, assume all risks of travel and hereby forever hold harmless, waive, discharge, and release Urban Jetsetter Travel, its officers, agents, independent contractors, affiliates, employees, successors, and assigns (collectively the “Released Parties”) from any and all liability, claims, demands, actions, and causes of action, directly or indirectly arising out of or related to any loss, damage, or injury, including death, that may be sustained by me related to COVID-19 whether caused by the negligence of the Released Parties or any third-party vendor or supplier partnering with Urban Jetsetter Travel.
9. I agree to indemnify, defend, and hold harmless the Released Parties from and against any and all costs, expenses, damages, claims, lawsuits,
judgments, losses, and/or liabilities (including attorney fees) arising either directly or indirectly from or related to any and all claims made by or against any of the Released Parties due to bodily injury or harm, death, loss of use, monetary loss, or any other injury from or related to my use of Urban Jetsetter Travel services, or the services of Urban Jetsetter Traveler’s suppliers or vendors, specifically related to COVID-19.
RELEASE FROM LIABILITY: Urban Jetsetter Travel, its shareholders, directors, officers, employees and affiliates, does not own or operate any entity which is to or does provide goods or services for your trip including, for example, ownership or control over hotels or other lodging facilities, airline, vessel, bus, van or other transportation companies, local ground operators, providers or organizers of optional excursions or equipment used thereon, food service or entertainment providers, etc. All such persons and entities are independent contractors. As a result, Urban Jetsetter Travel is not liable for any negligent or willful act or failure to act of any such person or entity, or of any other third party. Without limitation, Urban Jetsetter Travel is not responsible for any injury, loss, or damage to person or property, death, delay or inconvenience in connection with the provision of any goods or services occasioned by or resulting from, but not limited to, acts of God, acts of government, force majeure, acts of war or civil unrest, insurrection or revolt, strikes or other labor activities, criminal or terrorist activities of any kind, or the threat thereof, overbooking or downgrading of accommodations, structural or other defective conditions in hotels or other lodging facilities, mechanical or other failure of airplanes or other means of transportation or for any failure of any transportation mechanism to arrive or depart timely or safely, dangers associated with or bites from animals, pests or insects, marine life or vegetation of any sort, dangers incident to recreational activities such as swimming, kayaking, sailing, canoeing, rafting, hiking, walking, bicycling, etc., sanitation problems, food poisoning, lack of access to or quality of medical care, difficulty in evacuation in case of a medical or other emergency, illness, epidemics or the threat thereof or for any other cause beyond the direct control of Urban Jetsetter Travel. In addition, I release Urban Jetsetter Travel from its own negligence and assume all risk thereof.
ASSUMPTION OF RISK: I am aware that travel such as that I am undertaking involves hazardous activities, with a risk of illness, injury or death which may be caused by forces of nature, animals, insects, or flora, the negligence of Urban Jetsetter Travel, or other persons and companies known or unknown, or of the willful or criminal conduct of third parties. I am aware that weather conditions may be severe, adverse, and/or unpleasant. I am also aware that medical services or facilities may not be readily available or accessible during some or all of the time during which I am participating in the trip. In order to partake of the enjoyment and excitement of this trip, I am willing to accept the risks and uncertainty involved as being an integral part of my adventure. I hereby accept and assume full responsibility for any and all risks of illness, injury or death and of the negligence of Urban Jetsetter Travel and agree to hold harmless and release Urban Jetsetter Travel from claims of third party negligence.
I understand the physical requirements of the activity in which I will be participating, and I currently have no known physical, medical or mental condition which would impair my ability to participate in this tour or my safety in this activity, and I am
willing to assume all risks that may be created, directly or indirectly, by any such condition. I hereby authorize Urban Jetsetter Travel or my local ground handler or others to arrange for any emergency medical treatment and hospitalization as may be necessary for me because of participation in this activity without my further consent.
BINDING ARBITRATION: I agree that any dispute concerning, relating or referring to this Agreement, the brochure or any other literature concerning my trip, or the trip itself, shall be resolved exclusively by binding arbitration pursuant to the Federal Arbitration Act, 9 U.S.C. §§1-16, either according to the then existing Commercial Rules of the American Arbitration Association (AAA) or pursuant to the Comprehensive Arbitration Rules & Procedures of the Judicial Arbitration and Mediation Services, Inc. (JAMS). Such proceedings will be governed by substantive (but not procedural) Pennsylvania law and will take place in Philadelphia, PA. The arbitrator and not any federal, state, or local court or agency shall have exclusive authority to resolve any dispute relating to the interpretation, applicability, enforceability, conscionability, or formation of this contract, including but not limited to any claim that all or any part of this contract is void or voidable. Please understand that by agreeing to these terms and conditions, you (and we) are waiving our right to a trial by jury.
VOLUNTARY PARTICIPATION: I acknowledge that I have voluntarily applied to participate on the trip designated on this application (or a trip which I may change to) and that I have read the description of the trip as it appears in the current Urban Jetsetter Travel website relating to the trip, together with all information contained in this application. I am voluntarily participating in this trip with knowledge of the hazards involved.
KNOWING AND VOLUNTARY EXECUTION: I have carefully read these Terms and Conditions and the booking information sections of this document, and fully understand its contents. I am aware that this is a release of liability and a contract between myself and Urban Jetsetter Travel and agree of my own free will. By signing, I agree to these Travel Terms & Conditions and Urban Jetsetter Travel’s Release from Liability, Assumption of Risk, and Binding Arbitration Clause for myself, each member of my traveling party and any minor children accompanying me.
PHOTOGRAPHIC RELEASE: Urban Jetsetter Travel may take photographs or video of its trips and trip participants grant UJT permission to do so and for it to use same for promotional or commercial use without payment of any compensation to participant.
USE OF WEB SITE: WWW.URBANJETSETTERTRAVAL.COM
Agreement between Customer and Urban Jetsetter Travel: www.urbanjetsettertravel.com is offered to you, the customer, conditioned on your acceptance without modification of the terms, conditions, and notices contained herein. Your use of www.urbanjetsettertravel.com constitutes your agreement to all such terms, conditions, and notices.
LIABILITY DISCLAIMER: The information, products, and services published on this web site may include inaccuracies or typographical errors. Changes are periodically made to the information which appears here. The content of this site is not guaranteed to be complete, accurate, or available and may be changed at any time without notice. Urban Jetsetter Travel may make improvements or changes on this web site at any time. In no event shall Urban Jetsetter Travel be liable for any direct, indirect, punitive, incidental, special, or consequential damages arising our of, or in any way connected with, the use of this web site, or for any information, products, and services obtained through this web site, or otherwise arising out of the use of this web site.
LINKS TO OTHER WEBSITES: www.urbanjetsettertravel.com may contain hyperlinks to web sites operated by parties other than Urban Jetsetter Travel. Such hyperlinks are provided for your reference only. Urban Jetsetter Travel does not control such Web sites and is not responsible for their contents.
URBAN JETSETTER TRAVEL DISCLAIMER
Urban Jetsetter Travel LLC, UJT or Tara Aldrich, hereafter referred to as "Tour Operator," and its affiliated entities and its employees, shareholders, officers, directors, successors, agents, and assigns, neither own nor operate any person or entity which is to, or does, provide goods or services for these trips or tours. Because "Tour Operator" does not maintain any control
over the personnel, equipment, or operations of these suppliers, "Tour Operator" assumes no responsibility for, and can not be held liable for any personal injury, death, property damage, or other loss, accident, delay, inconvenience, or irregularity which may be occasioned by reason of (1) any wrongful, negligent, willful, or unauthorized acts or omissions on the part of any of the tour suppliers, or other employees or agents, (2) any defect in or failure of any vehicle, equipment, instrument owned, operated or otherwise by any of these suppliers, or (3) any wrongful, willful, or negligent act or omissions on any part of any other party not under the supervision or control of the Operator. UJT will not be responsible for any accidents involving bodily injury or death, property damage, charges of libel, slander, arrest, detention, or imprisonment incurred while traveling during an event sponsored and/or booked by Urban Jetsetter Travel. By sending this form in, you agree to not hold Urban Jetsetter Travel (or any other UJT entity), responsible for any errors or omissions relating to this event.
We strongly recommend the purchase of Travel Insurance during your travels. Please contact us via e-mail at: email@example.com or phone (267-433-8272) for more information on our Travel Insurance plans. UJT offers travel insurance for all trips. We highly recommend that you purchase this coverage, even if not with us.
***Check the required response on Traveler Profile Form if you accept or decline Insurance. We cannot book you without your response.